5 min read
How Much Does It Cost to Hire Event Staff?
Budgeting an event comes down to three numbers: the hourly rate per role, how many people you need, and the platform fee. Here is how to estimate the total before you post — with no surprises at checkout.
The math: rate × hours × staff, plus 15%
Your cost is the worker’s posted hourly rate times the hours times the number of staff, plus a flat 15% platform fee. There are no subscriptions or hidden charges, and you see the full total before you confirm.
Example: 3 servers at $20/hr for a 5-hour event = $300 in wages, plus 15% ($45) = $345 total. You are only charged once the job is confirmed done.
How many staff do you need?
Rough planning ratios: about 1 server per 15–25 guests for a seated dinner (fewer for buffets), 1 bartender per 50–75 guests, and 1–2 event-setup or general staff per 50 guests for load-in and teardown.
For passed hors d’oeuvres or full-service galas, staff up toward the higher end. For casual or buffet events, you can scale down.
What you pay vs. what the worker earns
The worker keeps 100% of the posted rate — the 15% fee is yours, not theirs. That tends to attract better, more reliable workers than pay-per-lead or commission models that skim the worker’s pay.
Tips are optional and go 100% to the worker. For role-by-role typical ranges in your city, see the gig worker pay rates guide.
FAQ
What is the total cost to hire event staff?+
The worker’s posted hourly rate × hours × number of staff, plus a flat 15% platform fee. No subscriptions or hidden charges, and you only pay once the job is confirmed done.
How many bartenders do I need?+
A common ratio is one bartender per 50–75 guests; add a barback for high-volume bars or premium cocktail service.
Do I tip on top?+
Tips are optional and go 100% to the worker. Many hosts add a tip for great service, but it is never required.
When am I charged?+
Your card is held at hire and charged only when you confirm the job is done — so a no-show never costs you.